Offering full hybrid working patterns to align with today’s flexible work environment, our team is based in Calgary, Canada. Our Canadian office is located in Bankers Hall, making it an easy commute.

Additionally, we have teams located in our international office regions including our Headquarters in Newcastle, United Kingdom and an office in Wrocław, Poland - creating a truly global workforce. This distributed team structure fosters strong connections and collaboration, regardless of location.

We are looking for an Finance & Operations specialist, who will be responsible for the comprehensive
management of the financial and operational processes related to our technology consultancy
based in Wroclaw, Poland. We are seeking a reliable, detail-oriented, and well-organised
individual who will support our growing team. The role will involve efficiently handling a number
of operational aspects and ensuring the smooth day-to-day running of the company.

Finance
• Preparing accurate monthly payroll data for consultants who are engaged with the
company on both a permanent employment basis as well as consultancy/contracting
agreements, and providing all information to an external accounting office for processing
• Supervising the accuracy of salary calculations, bonuses, and employee benefits
• Managing processes related to ZUS, PIT, PPK, expense claims, holidays, and sick leave
• Assisting with intra-company transactions and processes between our 3x separate
entities in the UK, Poland and Canada
• Overseeing/Making company purchases and bookkeeping where required - managing
budgets and liaising with external accounting facilities to ensure all information is
recorded and provided accurately and efficiently.
• Calculation of monthly CIT and Corporate VAT calculations.
• Ensuring compliance with Polish financial regulations, tax laws and accounting
standards
• Analysing financial data, preparing and providing financial information and reports to
Finance Manager, Finance Director and CEO
• Attending regular finance meetings with company directors to review company financial
performance and targets
• Assisting with month-end and year-end accounting processes alongside external
accounting facility as well as the Finance Manager and Finance Director in the UK
• Serving as a point of contact for employees and contractors with regards to payroll
matters.
• Managing KUP scheme for related TDS employees.
• Managing JPK CIT filing.
• Liaising with Polish Banks and Lawyers as required.

Operations:
• Designing, implementing and improving internal operational processes to enhance
efficiency and effectiveness.
• Attending HR meetings with employees and assisting with probationary reviews and
annual reviews as and when required
• Maintaining and updating personnel files in accordance with labour law requirements
• Supporting onboarding processes - carrying out background and employment
verification checks on new consultants, ordering all equipment ahead of consultants’
start dates, arranging medical checks, ensuring all documentation is in place.
• Supporting offboarding processes, where required
• Liaising with Account Managers in the UK with regards to upcoming client engagements
and any required client onboarding for consultants
• Liaising with an external accounting firm, legal advisors and our finance & operations
team in the UK
• Ensuring internal procedures and company policies are followed
• Coordinating employee benefits (e.g. private healthcare, gym memberships, etc.)
• Providing general administrative support for the team such as office supply
management, negotiating contracts with suppliers, overseeing office facility in Wroclaw
etc
• Leave Management:
- Determining annual leave entitlements in line with regulations and seniority
- Entering and updating leave records in the HR system
- Monitoring leave usage and generating relevant reports
• Providing operational information and reports to other members of management and
directors, where required
• Attending regular management meetings and providing input where required

• Minimum 3 years of experience in a similar position
• Proven knowledge of Polish Labour Law, social insurance, and tax regulations
• Experience with both employment contracts and B2B agreements, and the laws surrounding both
• Experience with Microsoft Excel, HR/payroll software and other tools used within the
company
• Independence, reliability, and excellent organisational skills
• Ability to work effectively in a dynamic environment and liaise with contacts across other
countries and jurisdictions
• Strong interpersonal and communication skills
• Proficient in English (C1 level) – able to communicate confidently in the English language

Nice to have:
• Experience working within an IT and/or consultancy business
• Experience using NetSuite.

• Competitive salary

• Development opportunities/Paid certificates

• Discretionary Bonus Scheme

• Remote & flexible working

• Perkbox benefits/discount scheme

• Macbook Pro/Windows machine provided

• Social company events

• Company away weekend

• Relocation opportunities after 1 years service

• Luxmed and Multisport membership

• TDS Merchandise